🚀 Begin Your Career in Clinical Research: Clinical Site Associate (Hybrid - Tokyo/Osaka)
Join ICON plc, a world-leading healthcare intelligence and clinical research organization, as a Clinical Site Associate in our Tokyo or Osaka offices. This hybrid role is your gateway to the dynamic world of clinical development, where you will provide essential operational support to ensure the successful execution of groundbreaking clinical trials in Japan. You will gain foundational experience, build professional skills, and contribute directly to medical innovation that improves patient lives worldwide.
We are seeking a motivated, detail-oriented individual to join our clinical operations team. If you are passionate about healthcare, excel in organized environments, and are eager to launch a meaningful career with clear growth potential, this is your opportunity to start strong with a global industry leader.
🎯 Your Mission: Support Clinical Trial Excellence
Document & Regulatory Support
- Assist in the collection, tracking, and quality review of essential study documents required for site activation and maintenance, ensuring compliance with ICH-GCP and Japanese regulations (PMDA).
- Support the preparation and management of the Trial Master File (TMF/eTMF), ensuring accurate and timely document filing for audit readiness.
- Help prepare site submission packages and study materials for distribution to investigative sites.
Site Liaison & Coordination
- Act as a key operational contact for investigative sites, facilitating communication and resolving routine queries under supervision.
- Coordinate logistics for site visits, meetings, and trial supply shipments to ensure smooth study operations.
- Assist in tracking site performance, patient enrollment, and key milestones using clinical trial management systems (CTMS).
Administrative & Operational Efficiency
- Provide comprehensive administrative support to Clinical Research Associates (CRAs) and study teams, including scheduling, minute-taking, and tracker maintenance.
- Support data entry and system updates to ensure the accuracy of clinical databases and trackers.
- Contribute to process improvement initiatives to enhance the quality and efficiency of site management workflows.
Compliance & Quality
- Learn and apply ICH-GCP guidelines and local regulatory requirements in all daily tasks.
- Assist in preparations for internal and external audits by helping to organize and verify study documentation.
⭐ Your Profile: What You Bring
Essential Qualifications
- Bachelor’s degree in Life Sciences, Pharmacy, Nursing, or a related scientific/healthcare field.
- 0-2 years of relevant experience in an administrative, coordination, or entry-level role. A strong academic foundation and a clear motivation to enter clinical research are key.
- Business-level proficiency in Japanese and professional working proficiency in English (written and verbal) is required.
- Strong organizational skills and meticulous attention to detail.
Core Competencies
- Proactive Learner: Eagerness to acquire new skills and knowledge in clinical trial processes and regulations.
- Effective Communicator: Clear, professional interpersonal skills for collaborating with team members and external sites.
- Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly learn new software.
- Team Player & Adaptable: Collaborative mindset with the ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
Career Pathway
- This role is designed as a foundational step into clinical operations, with a structured path for advancement to roles such as Clinical Trial Assistant (CTA), In-House CRA (IHCRA), or Site Start-Up Specialist.
💫 Why Launch Your Career at ICON in Japan?
Build a Meaningful Career Foundation
- Receive comprehensive training and direct mentorship in clinical trial conduct, ICH-GCP, and Japanese regulatory affairs.
- Gain hands-on experience with global clinical trials from day one, building a resume that stands out in the industry.
Hybrid Flexibility & Inclusive Culture
- Hybrid Office-Based Role: Enjoy the perfect balance of in-office collaboration in Tokyo or Osaka and the flexibility of remote work.
- Join a diverse, supportive, and high-performing team that values your growth and unique perspective.
- Thrive in an environment where inclusion, innovation, and excellence are at the heart of our culture.
Competitive ICON Benefits in Japan
- Attractive entry-level salary and benefits package.
- Comprehensive health, dental, and life insurance plans for you and your family.
- Generous annual leave entitlements.
- Retirement planning offerings.
- Global Employee Assistance Programme (EAP) offering 24/7 confidential support.
- Clear, structured pathways for professional development and rapid career progression within a global organization.
✨ Ready to Start Your Journey in Clinical Research?
If you are a motivated graduate or early-career professional with a passion for healthcare and a drive to learn, we encourage you to apply. This Clinical Site Associate role is your ideal starting point to build a rewarding career while contributing to vital medical research that shapes the future of health in Japan and beyond.
Apply Now and take the first step toward a career that makes a difference.
