🚀 Launch Your Clinical Research Career: Clinical Site Associate - Tokyo/Osaka (Hybrid)
Join ICON plc, a world-leading healthcare intelligence and clinical research organization, as a Clinical Site Associate in our Tokyo or Osaka offices. This is a pivotal hybrid role where you will be the essential link supporting investigative sites and ensuring the smooth execution of clinical trials in Japan. You will gain hands-on experience in clinical operations, laying the foundation for a successful career in clinical development while enjoying the flexibility of a hybrid work model.
We are seeking a proactive, detail-oriented individual to provide crucial administrative and operational support for our clinical trial activities. If you are passionate about healthcare, excel in organized environments, and are eager to contribute to groundbreaking medical research, this is your opportunity to start a rewarding career with a global leader.
🎯 Your Site Support Mission: Key Responsibilities
Site & Study Support
- Provide comprehensive administrative and operational support to Clinical Research Associates (CRAs) and investigative sites to facilitate smooth study conduct.
- Assist in the collection, tracking, and review of essential regulatory and study documents for site activation and maintenance.
- Coordinate closely with sites to schedule monitoring visits, meetings, and shipments of clinical trial materials.
Document Management & Compliance
- Assist in the preparation, formatting, and distribution of study-related documents, including protocols, reports, and correspondence, ensuring version control.
- Support the maintenance of the Trial Master File (TMF) or study files, ensuring documents are filed accurately and in a timely manner for audit readiness.
- Help ensure all activities comply with ICH-GCP guidelines and local Japanese regulatory requirements (PMDA).
Communication & Coordination
- Serve as a key point of contact for internal teams and external sites for day-to-day operational queries, demonstrating professional communication.
- Assist in tracking study progress and key milestones, updating trackers and dashboards to provide clear visibility to the study team.
- Support the coordination of investigator meetings, site trainings, and other study-related events.
Data & Process Support
- Assist with data entry and review in clinical trial management systems (CTMS) and other tracking tools.
- Contribute to process improvement initiatives to enhance the efficiency and quality of site management activities.
⭐ Your Profile: Clinical Site Associate Qualifications
Essential Requirements
- Bachelor’s degree in Life Sciences, Pharmacy, Nursing, or a related field.
- 0-2 years of experience in clinical research, healthcare administration, or a related area. A strong academic background and a clear motivation to enter the clinical research field are key.
- Business-level proficiency in Japanese and professional working proficiency in English (written and verbal) is required.
- Strong organizational skills and meticulous attention to detail.
Core Competencies
- Proactive & Eager to Learn: A strong desire to build a career in clinical research, with the initiative to take on new tasks and learn quickly.
- Excellent Communication: Clear and professional interpersonal skills for effective collaboration with team members and sites.
- Tech-Savvy & Organized: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to manage multiple tasks efficiently in a fast-paced environment.
- Team Player: A collaborative mindset with the ability to work effectively as part of a local and global team.
Career Pathway
- This role is designed as an entry point into clinical operations, with a clear growth path towards roles such as Clinical Trial Assistant (CTA), In-House CRA (IHCRA), or Site Start-Up Specialist.
💫 Why Build Your Career at ICON in Japan?
Kickstart Your Career in Clinical Research
- Gain foundational, hands-on experience in global clinical trials within a structured and supportive environment.
- Receive comprehensive training on ICH-GCP, regulatory processes, and ICON’s systems, building a solid platform for future growth.
Hybrid Work Model & Supportive Culture
- Hybrid Office-Based Role: Enjoy the balance of collaborative office days in Tokyo or Osaka with the flexibility of remote work.
- Join a diverse, inclusive, and dynamic team that values your development and contribution.
- Be part of a company where inclusion and belonging are fundamental to our culture.
Competitive ICON Benefits in Japan
- Attractive entry-level salary package.
- Comprehensive health, dental, and life insurance plans.
- Generous annual leave entitlements.
- Retirement planning offerings.
- Global Employee Assistance Programme (EAP) providing 24/7 support.
- Clear pathways for professional development and career advancement.
✨ Ready to Become the Operational Backbone of Clinical Trials in Japan?
If you are a motivated, detail-focused individual looking to start a meaningful career in clinical research, we encourage you to apply. This Clinical Site Associate role is your perfect launchpad to grow within the industry, contributing to vital research that brings new treatments to patients in Japan and worldwide.
Apply Now and take the first step in your clinical research career with a global leader.
