🚀 Coordinate Clinical Trial Excellence: Site Management Administrator (Full Time, Japan)
Join ICON plc, a world-leading healthcare intelligence and clinical research organization, as a Site Management Administrator in Japan. This is a vital operational role where you will provide comprehensive administrative and logistical support to our site management team, ensuring the seamless execution of clinical trials. You will be the organizational backbone, facilitating communication, managing documentation, and enabling our clinical staff to focus on advancing innovative treatments and therapies.
We are seeking a highly organized and proactive administrative professional to support our site management activities in Japan. If you excel at multitasking, possess exceptional attention to detail, and thrive in a collaborative, fast-paced environment, this is your opportunity to build a meaningful career with a global industry leader.
🎯 Your Site Management Support Mission: Key Responsibilities
Site Management Coordination & Support
- Assist in the coordination of site management activities, including scheduling site visits, preparing meeting materials, and maintaining clinical trial documentation to ensure smooth study operations.
- Support the development and maintenance of site management plans, ensuring alignment with study protocols and regulatory requirements.
- Manage all site-related communications (email, phone, correspondence), ensuring timely and accurate responses to inquiries from investigative sites and internal teams.
Document & Material Management
- Facilitate the distribution and tracking of study-related materials to investigative sites, ensuring compliance with study timelines and requirements.
- Help maintain organized and audit-ready study files and documentation.
- Provide general operational support to the site management team, including calendar management, expense reporting, and travel arrangements.
Cross-Functional Collaboration & Process Efficiency
- Serve as a key point of contact and coordination between the site management team, internal cross-functional departments, and external stakeholders.
- Utilize your strong organizational skills to prioritize tasks and manage multiple projects simultaneously, contributing to overall team efficiency.
- Ensure all administrative processes adhere to company SOPs and quality standards.
⭐ Your Profile: Site Management Administrator Qualifications
Essential Requirements
- Bachelor’s degree in a relevant field or equivalent practical experience.
- Experience in administrative operations, preferably within a healthcare, pharmaceutical, or clinical research environment.
- Strong organizational and time management skills, with the proven ability to prioritize tasks and manage multiple projects effectively.
- Excellent communication and interpersonal skills in both Japanese and English, enabling effective collaboration with cross-functional teams and external stakeholders.
- Proficiency in Microsoft Office products (Word, Excel, Outlook) and other relevant software applications.
Core Competencies
- Meticulous Attention to Detail: Unwavering accuracy in documentation, scheduling, and communication.
- Proactive & Resourceful: Anticipates needs and takes initiative to support the team and resolve administrative challenges.
- Adaptable & Resilient: Thrives in a dynamic, fast-paced environment and manages changing priorities with a positive attitude.
- Discreet & Professional: Handles sensitive and confidential information with integrity.
💫 Why Build Your Career at ICON in Japan?
Play a Key Role in Clinical Development
- Your administrative excellence directly enables the smooth conduct of clinical trials, contributing to the development of new therapies for patients.
- Gain valuable exposure to the inner workings of global clinical research within a stable and respected industry leader.
Career Growth in a Supportive Environment
- This role offers a clear pathway for development into more advanced clinical trial support, coordination, or specialist roles.
- Receive comprehensive training and be part of a diverse, inclusive, and dynamic team that values your contribution.
- Work in a culture that rewards high performance and nurtures talent.
Competitive ICON Benefits in Japan
- Attractive salary and benefits package.
- Comprehensive health insurance offerings for you and your family.
- Generous annual leave entitlements.
- Competitive retirement planning offerings.
- Global Employee Assistance Programme (EAP) providing 24/7 confidential support.
- Flexible, country-specific benefits and a strong commitment to your professional development.
✨ Ready to Be the Organizational Force Behind Clinical Trials in Japan?
If you are a detail-oriented, communicative professional looking to apply your administrative skills in a impactful and rewarding field, we encourage you to apply. This Site Management Administrator role is your chance to become an essential part of our mission to shape the future of clinical development.
Apply Now and become the key support professional ensuring our site management team operates with flawless efficiency.
