Join ICON as a Vendor Masterfile Associate. Ensure data accuracy, compliance & drive procurement efficiency. Business/Finance degree preferred. Strong Excel skills needed. Apply now.
Ensure Precision at the Core of Our Supply Chain
ICON plc is a world-leading healthcare intelligence and clinical research organization. From molecule to medicine, we advance clinical research, relying on a vast network of trusted vendors to deliver essential goods and services.
We are seeking a meticulous Vendor Masterfile Associate to join our global Procurement Operations team. In this crucial role, you will be the guardian of our vendor data integrity, ensuring accuracy, compliance, and completeness in our masterfile system. Your attention to detail will directly optimize our procurement processes, support financial accuracy, and maintain the strong vendor relationships that underpin our clinical trials worldwide. This is an excellent entry point for a detail-oriented professional looking to build a career in procurement, finance, or data management within a global organization.
Your Mission: The Gatekeeper of Vendor Data Integrity
You will be responsible for the end-to-end management of vendor records within our masterfile system. Your work ensures that every vendor interaction—from onboarding to payment—is built on a foundation of clean, accurate, and compliant data.
Key Responsibilities
1. Masterfile Management & Data Governance
- Manage the complete lifecycle of vendor data in the masterfile system, including creation, updates, and maintenance.
- Review and verify all vendor information (legal name, tax details, banking, contacts) to ensure 100% accuracy and compliance with ICON policies and regulatory requirements.
- Perform regular data audits and cleanup initiatives to uphold the highest standards of data integrity.
2. Stakeholder Collaboration & Issue Resolution
- Communicate professionally with internal stakeholders (Procurement, Finance, Legal) and external vendors to gather necessary documentation and resolve data discrepancies.
- Act as a key point of contact for vendor data queries, providing timely and accurate support.
- Drive the vendor setup and modification process to enable efficient procurement and payment cycles.
3. Process Support & Continuous Improvement
- Update critical vendor records, including pricing agreements and payment terms, to reflect current business arrangements.
- Generate routine and ad-hoc reports from the masterfile system to support procurement and financial analysis.
- Perform data analysis to identify trends, inconsistencies, and opportunities for process improvement in vendor management.
- Contribute to the development and refinement of data management procedures and guidelines.
Who You Are: The Ideal Candidate
You are a process-oriented individual with an exceptional eye for detail. You take pride in data accuracy, enjoy structured tasks, and understand that high-quality data is the backbone of efficient business operations.
Your Required Profile:
- Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, or a related field is preferred.
- 0-2 years of experience in data entry, vendor management, administrative support, or a related field. Recent graduates with strong academic records are encouraged to apply.
- Exceptional attention to detail and a commitment to accuracy in all tasks.
- Strong communication and interpersonal skills for effective collaboration.
- High proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables, data validation) and other data management tools.
- Ability to manage multiple tasks, prioritize effectively, and work both independently and as part of a team.
What Will Make You Stand Out:
- Familiarity with ERP or procurement software (e.g., SAP Ariba, Oracle, Coupa).
- Basic understanding of procurement-to-pay (P2P) cycles or accounts payable processes.
- Strong organizational skills and a proactive approach to problem-solving.
Why Build Your Career as a Vendor Masterfile Associate at ICON?
1. Foundational Role with Broad Impact
- Gain invaluable experience in global procurement operations and data governance within the life sciences industry.
- Develop a highly transferable skill set in data integrity and master data management.
- Your work directly supports the financial and operational efficiency of clinical trials globally.
2. Clear Career Pathways
- This role is a recognized stepping stone to advanced positions in Procurement, Supply Chain, Finance (AP), or Master Data Management.
- Access to training and professional development programs.
3. Supportive Environment & Benefits
- Competitive entry-level salary and comprehensive benefits package.
- Generous annual leave entitlements.
- Comprehensive health insurance and wellness programs.
- Global Employee Assistance Programme for 24/7 support.
- Inclusive and diverse company culture that values precision and collaboration.
Ready to Be the Foundation of Our Vendor Ecosystem?
If you are a detail-focused individual looking to start a career where your organizational skills ensure operational excellence, we encourage you to apply.
Apply now to become the crucial link in our global procurement chain.
