Support Global Clinical Research While Enjoying True Flexibility
At Emerald Clinical Trials, we're not just another CRO—we're a purpose-driven organization dedicated to transforming clinical research by putting people first. With a rich heritage in the Asia-Pacific region and therapeutic focus on renal, cardiometabolic, and oncology, we deliver trials that genuinely improve lives. Our success comes from combining global reach with local knowledge, building trust within communities to ensure diverse, representative patient recruitment.
We're seeking a detail-oriented, resourceful Administrative Assistant to join our Hong Kong team in a part-time capacity (12 hours per week) , based in our Kwai Fong office. This role offers genuine flexibility—working days and hours can be adjusted to suit your situation, with an ideal schedule of 3-4 days per week in the office.
This Could Be Your Perfect Fit If You:
✅ Value work-life balance but want to stay professionally engaged
✅ Thrive in a dynamic, global environment where no two days are the same
✅ Take pride in creating order from chaos and keeping things running smoothly
✅ Enjoy being the go-to person who knows how to get things done
✅ Want your work to contribute to meaningful outcomes for patients worldwide
What You'll Own
As the central administrative point of contact for our Hong Kong team, you'll be the backbone of daily operations—ensuring everything runs seamlessly so our clinical teams can focus on what matters most: advancing life-changing therapies.
📋 Office & Operations
- Maintain a clean, organized, and welcoming office environment
- Manage office supplies and liaise with vendors to ensure smooth service delivery
- Organize storage, retrieve documents, and maintain proper records
- Coordinate with IT on equipment requests and setup
🤝 People & Culture Support
- Assist with employee onboarding and offboarding—creating a warm welcome and smooth exit for every team member
- Support employees with group insurance enrolment and system updates
- Prepare meeting facilities and participate in staff meetings
💰 Finance & Administration
- Assist with finance tasks: invoice preparation, payment processing, bank payments, and reconciliations (in collaboration with regional finance)
- Update and maintain the annual company calendar
- Support event planning and Business Development (BD) activities
⚖️ Compliance & Special Projects
- Assist with Legal and Quality Assurance (QA) activities as needed
- Adhere to company SOPs and regulatory guidelines in all tasks
- Take on ad hoc projects as assigned by local or regional leadership
What You'll Bring
Essential:
- Proven experience in an administrative assistant or similar role
- Ability to support multiple stakeholders or departments with professionalism
- Strong organizational and multitasking skills—you thrive on keeping things in order
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Comfort working independently while handling confidential information with discretion
- A professional demeanor and genuine interpersonal warmth
Preferred:
- Experience in a healthcare, clinical research, or professional services environment
- Familiarity with basic finance processes (invoices, reconciliations)
- Fluency in Cantonese and English (essential for local vendor and team communication)
- A proactive, problem-solving mindset—you don't wait to be told what needs doing
Why This Role Is Different
This isn't a back-office afterthought. You'll be:
🎯 Visible and Valued – The Hong Kong team will rely on you daily. Your work directly enables their success.
🌍 Globally Connected – You'll interact with colleagues across Asia-Pacific and beyond, gaining exposure to international clinical research.
📈 Positioned for Growth – While this role starts at 12 hours per week, high performers are noticed. As our Hong Kong operations expand, so could your opportunities.
🕊️ Genuinely Flexible – We mean it. We'll work with you to find a schedule that fits your life.
What We Offer
💡 Purpose-Driven Work – Every task you complete supports clinical trials that improve lives in renal, cardiometabolic, and oncology.
💰 Competitive Compensation – A tailored package reflecting your part-time commitment and skills.
🌱 Career Growth – Access to learning opportunities and a global network of scientific and operational leaders.
🤝 Inclusive Culture – We value diverse perspectives and creative solutions. Your voice matters here.
🎉 Team Connection – Participate in engagement programs, recognition initiatives, and team-building events—even part-time.
Ready to Make an Impact—On Your Terms?
If you're organized, proactive, and looking for a role that offers both purpose and flexibility, we'd love to hear from you.
Apply now to become our Part-Time Administrative Assistant in Hong Kong.
- Emerald Clinical Trials is an equal-opportunity employer. We encourage applications from all qualified candidates and are committed to creating an inclusive workplace where everyone can thrive.
