We are looking for a Administrative Team Lead for a 12-month FTC to provide high-level administrative support and oversee a pooled team of administrative professionals to ensure seamless operations in a fast-paced, dynamic environment.
This role requires exceptional organizational skills, discretion, and the ability to manage sensitive and confidential information. The Administrative Team Lead exercises independent judgment and decision-making while optimizing resource allocation across multiple leaders and priorities. The position demands initiative, adaptability, and the capability to anticipate needs, prioritize competing demands, and deliver results with professionalism and accuracy.
This role reports to the Senior Vice President, Global Research Executive.
Your Responsibilities
Administrative Support
- Coordinate domestic and international travel arrangements
- Schedule meetings and manage calendars across multiple time zones, including last-minute changes
- Prepare and submit complex expense reports
- Draft and format letters, contracts, and other documents
- Manage vendor invoicing and post goods receipts in SAP
- Organize meetings, reserve meeting rooms and arrange catering when needed.
- Manage inbound and outbound mail and maintain office supplies
- Keep professional memberships and subscriptions current
- Arrange facilities, catering, invitations, and travel for internal and external participants. · Monitor and control event budgets
- Greet visitors, manage access, and ensure appropriate arrangements.
Executive Support
- Optimize executives’ time by anticipating needs and preparing daily schedules. · Schedule appointments independently with clear understanding of priorities. · Coordinate and communicate department updates and meetings on behalf of leadership, including preparing agendas and materials
- Team & Resource Management (as required)
- Lead and manage a pooled administrative resource model, ensuring equitable workload distribution and efficient support across multiple leaders
- Assign tasks and monitor performance of administrative assistants
- Provide coaching, training, and development opportunities for team members
- Implement process improvements to enhance team efficiency and collaboration.
Information Management
- Organize, prioritize, and summarize incoming materials and special requests.
- Track and follow up on project status with management staff
- Review documents for accuracy, format, and compliance with procedures before approval and release
- Prepare special reports and respond to inquiries by gathering relevant information from multiple sources
Your Skills & Experience
- High School Diploma or equivalent vocational or technical training. Bachelor’s degree or Technical College degree a plus
- Experience 5+ years' administrative support experience preferably in within pharmaceutical industry
- Advanced skills in Microsoft Office Suite, Adobe Acrobat, and enterprise systems such as Ariba, SAP, and Concur
- Demonstrated ability to maintain confidentiality and exercise discretion in all aspects of work
- Willingness to adjust working hours to accommodate multiple time zones when necessary
- Skilled in providing efficient, high-quality assistance to senior leaders
- Proactive, dependable, and responsible for delivering results independently
- Exceptional verbal and written communication skills with the ability to convey information clearly and succinctly
- Strong ability to anticipate challenges and proactively manage priorities for senior executives
- Demonstrated strength in critical thinking, time management, and organizational skills
- Skilled at balancing and prioritizing multiple high-impact tasks simultaneously
- Proven ability to provide clear direction, oversee team performance, and support staff development
- Experienced in managing workload distribution, setting expectations, and ensuring consistent delivery of high-quality outcomes
Closing date for Applications 5pm Wednesday 4th February 2026
Melbourne CBD
Hybrid working
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients’ needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
