Support Global Clinical Research as a Part-Time Administrative Assistant
Be the Operational Heart of a Purpose-Driven Global CRO
At Emerald Clinical Trials, we are a global, full-service Contract Research Organization (CRO) with deep roots in the Asia-Pacific region. We advance clinical research through scientific expertise and operational excellence, supporting therapies in renal, cardiometabolic, and oncology that improve global health. Our success is built on combining global reach with local insight, prioritizing people to deliver faster, more reliable outcomes for patients.
We are seeking a highly organized and proactive Administrative Assistant to be the central support for our local team. This part-time role (0.5FTE, 19 hours per week) offers flexibility in scheduling and is essential for maintaining smooth day-to-day operations, enabling our team to focus on advancing critical clinical research.
About the Role
The Administrative Assistant is a vital member of our team, providing comprehensive support across office management, scheduling, finance, events, and special projects. As the central administrative point of contact, you will ensure a well-functioning, organized work environment and act as a key liaison with vendors and internal stakeholders. Professionalism, discretion, and a keen eye for detail are paramount in this role.
This is a part-time position with flexible scheduling options.
Your Responsibilities
Office Management & Operational Support
- Maintain a clean, organized, and safe office environment; manage stationery and office supplies.
- Liaise with company vendors, manage service queries, and maintain positive vendor relationships.
- Assist with employee onboarding and offboarding, ensuring seamless transitions.
- Coordinate with the IT team on equipment requests and setup.
- Organize storage, retrieve documents, and maintain accurate records.
Finance, Scheduling & Event Coordination
- Support finance-related tasks: invoice preparation, payment processing, bank payments, and reconciliations in collaboration with regional finance.
- Update and manage the annual company calendar.
- Plan and organize company events, meetings, and Business Development (BD) activities.
- Assist with Legal and Quality Assurance (QA) documentation and processes as needed.
General Administrative Excellence
- Provide comprehensive administrative support to the local team.
- Support employees with group insurance enrolment and system updates.
- Attend and document staff meetings as required.
- Perform ad-hoc duties as assigned by local or regional leadership.
- Conduct all tasks in compliance with company SOPs and regulatory guidelines.
About You
Essential Qualifications:
- Proven experience as an administrative assistant or in a similar support role.
- Experience supporting multiple stakeholders or departments in a professional setting.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work independently, handle confidential information with discretion, and maintain a professional demeanor.
Ideal Attributes:
- Resourceful, detail-oriented, and proactive problem-solver.
- Strong interpersonal skills and a collaborative team spirit.
- Interest in contributing to the healthcare or clinical research sector.
Why Join Emerald Clinical Trials?
We are committed to transforming clinical research by putting people first—both the patients we serve and our employees. By joining us, you become part of a passionate global network dedicated to delivering better health outcomes.
What Sets Us Apart:
- Purpose-Driven Impact: Contribute to meaningful clinical trials that improve lives in renal, cardiometabolic, and oncology fields.
- Global-Local Approach: Be part of a team that values deep community connections and diverse perspectives.
- Supportive Culture: Work in an environment that encourages collaboration, innovation, and work-life balance.
What We Offer:
- Competitive Compensation: A pro-rated salary and benefits package reflecting your skills and part-time schedule.
- Flexible Scheduling: Work 19 hours per week with adaptable days and hours to suit your situation.
- Career Development: Access to learning opportunities and a global professional network.
- Employee Wellbeing: Participation in wellness programs, team-building events, and recognition initiatives.
Interested in providing the foundation for groundbreaking clinical research?
Apply now for the part-time Administrative Assistant position at Emerald Clinical Trials.
- Emerald Clinical Trials is an equal opportunity employer. We encourage applications from all qualified candidates and are committed to creating an inclusive workplace where everyone can thrive.
