🚀 Launch Your Career in Clinical Research: Clinical Site Associate (Hybrid - Tokyo/Osaka)
Join ICON plc, a world-leading healthcare intelligence and clinical research organization, as a Clinical Site Associate in our Tokyo or Osaka offices. This hybrid role is your foundational step into the vital field of clinical development. You will gain hands-on experience supporting the execution of global clinical trials in Japan, ensuring operational excellence and contributing to the medical innovations that improve patient lives worldwide.
We are seeking an organized, proactive individual eager to start a career in clinical operations. If you have a passion for healthcare, exceptional attention to detail, and thrive in a collaborative, fast-paced environment, this is your opportunity to build a meaningful career with a global industry leader.
🎯 Your Clinical Operations Mission: Key Responsibilities
Site Support & Document Management
- Assist in the collection, tracking, and quality review of essential regulatory and study documents for site activation and maintenance.
- Support the preparation and distribution of study materials and site submission packages, ensuring accuracy and completeness.
- Help maintain the Trial Master File (TMF/eTMF), ensuring all documents are filed timely and accurately for audit readiness.
Site Liaison & Study Coordination
- Act as a key operational contact for investigative sites, facilitating clear communication and addressing routine queries.
- Coordinate logistics for site visits, investigator meetings, and clinical trial supply shipments.
- Assist in tracking site performance, patient enrollment, and study milestones using clinical trial management systems (CTMS).
Administrative Excellence & Process Support
- Provide comprehensive administrative support to Clinical Research Associates (CRAs) and study teams, including scheduling, document preparation, and tracker maintenance.
- Support data entry and system updates to ensure the integrity of clinical databases and operational trackers.
- Contribute to process improvement initiatives to enhance the efficiency and quality of site management and start-up activities.
Compliance & Quality Assurance
- Learn and adhere to ICH-GCP guidelines and Japanese regulatory requirements (PMDA) in all daily tasks.
- Assist in preparations for internal and external audits by organizing and verifying essential study documentation.
⭐ Your Profile: Qualifications for Success
Essential Requirements
- Bachelor’s degree in Life Sciences, Pharmacy, Nursing, or a related scientific/healthcare field.
- 0-2 years of relevant experience in an administrative, coordination, or entry-level role. A strong academic record and a clear desire to build a career in clinical research are essential.
- Business-level proficiency in Japanese and professional working proficiency in English (both written and verbal) is required.
- Strong organizational skills and meticulous attention to detail.
Core Competencies
- Proactive & Eager to Learn: A strong desire to acquire new skills in clinical trial processes, regulations, and systems.
- Excellent Communicator: Clear and professional interpersonal skills for effective collaboration within global teams and with external sites.
- Tech-Savvy & Efficient: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn new clinical software and databases.
- Team-Oriented & Adaptable: A collaborative mindset with the ability to manage multiple tasks and adapt to changing priorities.
Career Pathway
- This role is a recognized entry point into clinical operations, with a clear progression path to roles such as Clinical Trial Assistant (CTA), In-House CRA (IHCRA), or Site Start-Up Specialist.
💫 Why Start Your Career at ICON in Japan?
Build a Foundation for a Impactful Career
- Receive comprehensive training and structured mentorship in clinical trial conduct, ICH-GCP, and Japanese regulatory standards.
- Gain practical, hands-on experience with global clinical trials from the very beginning of your career.
Hybrid Flexibility & Inclusive Culture
- Hybrid Office Model: Benefit from a blend of in-office collaboration in Tokyo or Osaka and the flexibility of remote work.
- Join a diverse, inclusive, and high-performing team that invests in your professional growth and values your contribution.
- Be part of a company where innovation, excellence, and belonging are central to our culture.
Competitive ICON Benefits in Japan
- Attractive entry-level salary and benefits package.
- Comprehensive health, dental, and life insurance plans for you and your family.
- Generous annual leave entitlements.
- Retirement planning offerings.
- Global Employee Assistance Programme (EAP) offering 24/7 confidential support.
- Clear pathways for professional development and career advancement within a global organization.
✨ Ready to Take Your First Step in Clinical Research?
If you are a motivated, detail-oriented graduate or early-career professional looking to enter the impactful field of clinical research, we encourage you to apply. This Clinical Site Associate role offers the perfect platform to learn, grow, and contribute to medical advancements that benefit patients in Japan and around the world.
Apply Now and launch your career with a global leader in clinical development.
