🚀 Begin Your Clinical Research Journey: Clinical Site Associate - Tokyo/Osaka (Hybrid)
Join ICON plc, a world-leading healthcare intelligence and clinical research organization, as a Clinical Site Associate in our Tokyo or Osaka offices. This hybrid role is your launchpad into the world of clinical development, where you will provide vital operational support to ensure clinical trials run smoothly and efficiently in Japan. You will gain direct exposure to groundbreaking medical research while building a strong foundation for a rewarding career, all within a flexible and supportive work environment.
We are seeking an organized, proactive individual eager to start a career in clinical research. If you have a passion for healthcare, a keen eye for detail, and thrive in a collaborative team setting, this is your opportunity to contribute to medical innovation with a global industry leader.
🎯 Your Clinical Operations Support Mission: Key Responsibilities
Site Activation & Document Support
- Assist in the collection, review, and tracking of essential regulatory and study documents required for site activation and ongoing compliance.
- Support the preparation and distribution of site initiation packages and study materials, ensuring all documentation is accurate and complete.
- Help maintain the Trial Master File (TMF) or electronic TMF (eTMF), ensuring timely and accurate filing of study documents for audit readiness.
Site Relationship & Logistical Coordination
- Act as a key liaison between Clinical Research Associates (CRAs), investigative sites, and internal teams, facilitating clear and timely communication.
- Coordinate logistical arrangements for site visits, meetings, and clinical trial supply shipments.
- Assist in tracking site performance metrics, patient enrollment, and key study milestones using clinical trial management systems (CTMS).
Administrative & Process Excellence
- Provide administrative support for study teams, including scheduling meetings, preparing presentations, and managing study trackers.
- Support data entry and quality review in various clinical systems to ensure data integrity.
- Contribute to process improvement initiatives to enhance the efficiency and quality of site management and study start-up activities.
Regulatory & Compliance Assistance
- Learn and adhere to ICH-GCP guidelines and local Japanese regulatory requirements (PMDA) in all tasks.
- Assist in the preparation for internal and external audits by ensuring documentation is organized and readily available.
⭐ Your Profile: Qualifications for Success
Essential Requirements
- Bachelor’s degree in Life Sciences, Pharmacy, Nursing, or a related healthcare/science field.
- 0-2 years of relevant experience. This is an entry-level position designed for individuals eager to start their career in clinical research.
- Business-level proficiency in Japanese and professional working proficiency in English (both written and verbal) is required.
- Strong organizational skills and a meticulous attention to detail.
Core Competencies & Mindset
- Eager Learner & Proactive: A strong desire to build expertise in clinical operations, with initiative and a willingness to take on new challenges.
- Excellent Communicator: Clear and professional interpersonal skills for effective collaboration within a global team.
- Tech-Savvy & Efficient: Proficiency in Microsoft Office Suite (especially Excel and PowerPoint) and the ability to quickly learn new software systems.
- Team-Oriented: A collaborative approach, understanding that success comes through supporting colleagues and contributing to team goals.
- Adaptable & Resilient: Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
💫 Why Start Your Career at ICON in Japan?
Build a Foundation for a Meaningful Career
- Receive comprehensive training and mentorship in clinical trial processes, ICH-GCP, and Japanese regulations (PMDA).
- This role is a recognized stepping stone to advanced positions such as Clinical Trial Assistant (CTA), In-House CRA (IHCRA), or Site Start-Up Specialist.
Hybrid Flexibility & Inclusive Culture
- Hybrid Office Model: Benefit from a blend of in-office collaboration in Tokyo or Osaka and the flexibility of remote work.
- Join a diverse, inclusive, and supportive team that invests in your professional growth and values your unique perspective.
- Be part of a company where innovation, excellence, and belonging are at the core of our culture.
Competitive ICON Benefits in Japan
- Attractive entry-level salary and benefits package.
- Comprehensive health, dental, and life insurance plans for you and your family.
- Generous annual leave entitlements.
- Retirement planning offerings.
- Global Employee Assistance Programme (EAP) offering 24/7 support.
- Clear pathways for professional development and career progression within a global organization.
✨ Ready to Take Your First Step in Clinical Research?
If you are a motivated, detail-oriented graduate or early-career professional looking to enter the impactful field of clinical research, we encourage you to apply. This Clinical Site Associate role offers the perfect blend of learning, growth, and contribution, allowing you to play a part in bringing new medical treatments to patients in Japan.
Apply Now and launch your career with a global leader in clinical development.
