🏛️ Shape Global Corporate Governance: Company Secretarial Associate - Bangalore/Chennai (Hybrid)
Join ICON plc as a Corporate Governance & Company Secretarial Associate and become the guardian of corporate integrity for our global portfolio of 275+ entities across 70+ countries. This is your opportunity to build a meaningful career at the intersection of compliance, strategy, and global business operations.
As a world-leading healthcare intelligence and clinical research organization, ICON advances clinical research from molecule to medicine. In this pivotal role, you'll ensure our corporate governance framework supports our mission to accelerate drug development while maintaining the highest standards of compliance and ethical business practices.
🎯 Your Governance Mission: Key Responsibilities
Global Compliance Excellence
- Prepare and file annual reports and corporate compliance filings for entities within the ICON Group worldwide
- Manage and prioritize workload to meet strict filing deadlines across multiple jurisdictions
- Monitor and report on compliance status, identifying potential risks and opportunities
- Liaise with auditors, professional advisors, and government bodies to ensure regulatory adherence
Corporate Records Management
- Maintain and update Diligent Entities database and corporate records for the entire ICON Group
- Manage team inbox and respond to queries from business units regarding company records and entity details
- File and store board materials and company records with exceptional organization
- Prepare and update powers of attorney as requested by different service lines
Board Support & Documentation
- Prepare and circulate board materials and related documentation for meetings
- Support drafting and review of resolutions, contracts, and legal documents
- Arrange execution, notarization, and apostille of minutes and powers of attorney
- Ensure proper documentation management for ICON plc, our Irish-incorporated parent company listed on NASDAQ
Strategic Projects & Improvement
- Support corporate restructuring projects and ad-hoc strategic initiatives
- Engage and liaise with external advisors while managing the invoice process
- Contribute to process improvement within the Corporate Governance team
- Undertake additional duties and administrative tasks as assigned
⭐ Your Profile: Qualifications & Experience
Essential Requirements
- Qualified Company Secretary with ICSI membership (mandatory)
- Minimum 3 years' relevant experience in company secretarial or corporate governance roles
- Honors university degree preferably in legal, business, or finance
- Prior experience in a multinational organization with global entity management
Technical Competencies
- Working knowledge of Microsoft Office Applications (Excel, Word, Windows)
- Knowledge of Diligent (Blueprint) Software or similar entity management software
- Understanding of corporate compliance requirements across multiple jurisdictions
- Experience with board documentation and corporate record maintenance
Professional Attributes
- Excellent time management with strong organizational skills and exceptional attention to detail
- Ability to work to deadlines, manage multiple projects, and deliver under pressure
- Proven team player with demonstrated analytical and communication skills
- Self-starter with ability to work independently with a strong work ethic
- Trustworthy, discreet, and tactful when handling confidential information
💫 Why Build Your Career at ICON?
Meaningful Impact in Healthcare
- Contribute to ICON's mission of accelerating drug development that saves lives and improves quality of life
- Play a crucial role in maintaining corporate integrity for a global healthcare leader
- Support clinical research that addresses pressing medical needs worldwide
Professional Growth & Development
- Clear pathway for advancement within ICON's global legal and governance function
- Exposure to complex international corporate structures and compliance requirements
- Opportunities for professional development and specialized training
- Work with a diverse portfolio of 275+ entities across 70+ countries
Hybrid Work Environment
- Flexible hybrid working model with office-based requirements
- Modern workplace facilities in Bangalore or Chennai
- Balance between collaborative office work and focused remote work
Competitive ICON Benefits
- Very competitive salary packages regularly benchmarked against industry standards
- Performance-based annual bonuses reflecting delivery of goals
- Comprehensive health insurance for you and your family
- Competitive retirement plans and life assurance coverage
- Global Employee Assistance Programme with 24/7 access to professionals
- Various annual leave entitlements and country-specific optional benefits
✨ Ready to Guard Corporate Excellence?
If you're a qualified Company Secretary with 3+ years of experience, passionate about corporate governance, and ready to manage global compliance for a healthcare leader, we encourage you to apply. This role offers the unique opportunity to build expertise in global corporate governance while contributing to meaningful healthcare advancements.
Apply Now to become ICON's next Corporate Governance Guardian!
